Step-by-step guides
-
Before you begin
Things you need to know and should consider before you start to create your mentoring programme.
-
Design your programme
What do you want your mentoring programme to look and feel like?
-
Review your existing evidence
What evidence do you have that you need a mentoring programme, and what problems are you trying to fix with it?
-
Decide on the type of programme
What kind of relationship and interactions do you want mentors and mentees to have with each other?
-
Decide who is eligible
Who do you want to be able to take part?
-
Codify your matching criteria
What rules will you apply to matching mentors and mentees?
-
Design your programme evaluation
How will you know your programme is working?
-
Create a logic model
Do your inputs and activities help you to achieve the outcomes you are looking for?
-
Create pre- and post- intervention surveys
What should you ask your participants to get their feedback and know if your programme is working?
-
Select your tools
What software do you have available, and which will you use?
-
Create your registration process
How will you collect and process participant data?
-
Build the registration forms
How will you collect information from your participants?
-
Create a data and privacy policy
What processes and policies will govern your use of participant data?
-
Create your programme guidance
How will you guide participants through the programme, from registration through to completion?
-
Create general guidance for participants
What guidance do all of your participants need?
-
Create specific guidance for mentees
What guidance do your mentees need?
-
Create specific guidance for mentors
What guidance do mentors need?
-
Create a code of conduct
How will you ensure everyone acts professionally?
-
Create induction materials
How will you induct participants onto your programme?
-
Launch the programme
Get the word out about your programme and encourage people to sign up.
-
Publicise the programme
How will people know about your programme, and how will you encourage them to take part?
-
Open registrations
When will you open registrations, and for how long?
-
Monitor and clean the data
How will you ensure your data is accurate?
-
Induct mentors and mentees
Prepare your participants for the programme.
-
Schedule induction events
Plan when your induction events will take place.
-
Run induction events
Ensure your participants understand what they need to do and how to do it.
-
Update guidance documents
Check that your guidance makes sense to your participants.
-
Publish induction materials
description
-
Close registrations
Prevent additional sign ups so you can commence matching.
-
Validate the registration data
Give people a chance to check their information.
-
Set a baseline for evaluation
Gather information from participants to act as a baseline when evaluating the programme later.
-
Match mentors and mentees
Use our software package to match participants together.
-
Format the data
Ensure your data is in the required format for our software.
-
Use the mentor matching software
Install and run the mentor matching software.
-
Facilitate speed mentoring
Guide your participants through the first part of the mentoring process.
-
Notify participants of their matches
What will you tell mentees and mentors about their matches and what to do next?
-
Tell participants what to do for speed mentoring
What will you ask mentees and mentors to do as part of speed mentoring?
-
Remind participants of their matches
Will you nudge people to complete their speed mentoring?
-
Evaluate the programme
Gather feedback after the initial speed mentoring period.
-
Facilitate long-term mentoring
Guide your participants through the final part of the mentoring process.
-
Tell participants what to do for long-term mentoring
What will you ask mentees and mentors to do as part of long-term mentoring?
-
Remind participants of their next steps
Will you nudge people to select and meet their long-term mentor?
-
Evaluate the programme
Wrap up the programme with a final evaluation.